SCUBIS (Skubis) allows you to organize the work of a large distribution company.

Each user has the functionality they need, which can be accessed from their phone or Windows/MacOS/Linux version

 

 

Basic functions of an ERP system SCUBIS

 

Working with system directories

Warehouse commodity accounting

·                    Receipt invoices

·                    Invoices

·                    Return invoices from customers

·                    Moving goods between warehouses

·                    Goods write-off acts

·                    Inventory report

·                    Accounts

Financial accounting of income and expenses

·                    Payment schedule

·                    Analysis of accounts receivable and accounts payable

·                    Various reports

Organization of work of a sales representative and supervisor

·                    Automatic route planning for sales representatives with a built-in TMS system

·                    Planning schedules for visiting retail outlets

·                    Formation of sales plans for sales teams, brands, product categories or SKU

·                    Formation of an order by a sales representative

·                    Work with other tasks of sales representatives

Organization of warehouse work

·                    Organization of targeted storage in the warehouse

·                    Organization of the goods acceptance process

·                    Organization of the product picking process

·                    Organizing the process of accepting returns from drivers

Planning routes for goods delivery

·                    Automatic creation of optimal routes

·                    Calculation of the number of required machines

·                    Assessing the profitability of working with retail outlets, the profitability of routes

Delivery of goods and dispatch of vehicles

·                    Mobile application for the driver

·                    Ability to register all statuses, returns, money acceptance

·                    Dispatch of the delivery process by the logistician, analysis of the situation in real time

 

Price lists

Working with contracts

Personnel accounting

Employee motivation system

·                    Automatic accrual of coins for completed operations and achievement of set goals

The ability for your client to access the system and general documents

 

 

Director

·                    Work with all reference books

·                    Access to all information

·                    Various reports

 

Operator

·                    Work with all reference books

·                    Work with all warehouse documents

 

Supervisor

·                    Formation of routes, control of their implementation

·                    Creating an order from a customer

·                    Entering information about the money taken

·                    Formation of sales plans, their control

·                    Assigning sales representatives to retail outlets

·                    Control of accounts receivable and customer payments

·                    Various analytical dashboards

 

Sales Representative

·                    Execution of routes

·                    Creating an order from a customer

·                    Create a new client

·                    Entering information about the money taken

·                    Analysis of sales plans

·                    Control of accounts receivable and customer payments

·                    Various analytical dashboards

 

Logistician

·                    Maintaining company transport records

·                    Accounting for fuel delivery

·                    Formation of routes, control of their implementation

·                    Various analytical dashboards

 

Driver

·                    Execution of routes, setting statuses at each point

·                    Entering information about returns or adjustments to invoices

·                    Entering information about the money taken

·                    Delivery of goods at the warehouse

·                    Transferring money to the accounting department

·                    Accounting of issued fuel

 

Storekeeper

·                    Access to all warehouse documents

·                    Goods movement card

·                    Tasks for goods acceptance

·                    Packaging of goods according to routes or preliminary areas

·                    Carrying out inventory

·                    Reception of goods from drivers

·                    Distribution of tasks among warehouse employees (if they do not have a system SCUBIS)

 

Picker

·                    Receiving assignments for picking

·                    Receiving orders for goods acceptance

·                    Receiving orders for shipment of goods

·                    Reports and motivation systems

 

Commercial Director

·                    Formation of a sales plan for sales teams and branches

·                    Various analytical dashboards

 

Client

·                    Access to price lists

·                    Possibility to create an order

·                    Accounts receivable analysis

·                    Access to all invoices

·                    Sales analysis by product

·                    Auto order

·                    Communication with the distributor

 

My companies and details

·                    Branches

·                    Dispatch centers

·                    Warehouses

 

Legal entities

·                    Clients (retail outlets)

·                    Suppliers

 

Goods

·                    Product categories

·                    Units of measurement of goods

·                    Barcode

·                    Brands

 

Warehouse documents

·                    Purchase Invoice

·                    Sales Invoice

·                    Return from the client

·                    Moving

·                    Inventory report

·                    Write-off act

 

Route sheets

·                    Routes of sales representatives

·                    Product delivery routes

·                    Possibility of forming routes in manual and automatic modes

·                    Possibility of creating optimal schedules for visiting retail outlets, calculating frequency

·                    Plan-actual analysis and dispatching

 

Cars

·                    Motor transport enterprise (ATP)

·                    Accounting for tire wear

·                    Fuel accounting

 

 

The operator has the following functionality of the mobile application:

 

·                    Creation of directories

·                    Creation of warehouse documents

·                    Creation of route sheets for sales representatives and delivery

·                    Reporting

 

 

Basic system directories and warehouse documents

 

 

Basic documents of the system: routes of sales representatives and delivery routes of goods

 

Debt control, archival reporting, technical support

 

Ability to add, edit and fire employees

 

 

 

 

Creation of directories. We select the directory that we want to create, click on the button, fill in the necessary data and save. All directories are created using the same logic.

 

 

 

 

Creating documents

 

 

Creating a delivery route. The route parameters are filled in, invoices are added and the route is saved

 

 

 

The sales representative has the following functionality of the mobile application:

 

 

Main application desktop, working with orders

 

 

Reporting

 

 

 

Movement of the sales representative along the route

 

Sales representative sales plan and analysis of its implementation

 

 

 

The supervisor has the following application functionality:

 

 

 

 

 

Desktop for a supervisor and an analyst for sales representatives, with the ability to see what the value consists of

 

 

 

 

Supervisor team

 

 

Formation of a sales plan and evaluation of results

 

 

 

 

 

 

 

 

 

The driver has the Scoobis mobile application with the following functionality:

 

·                    Work on routes

·                    Setting statuses at each point

·                    Delivery of goods to the client, acceptance of payments and returns from the client

 

 

Main menu, driver's route sheet. The driver starts the route sheet, records the speedometer readings, time of arrival at the warehouse and points, and the fact of delivery of the goods.

 

 

Driver reporting, accounts receivable, daily report

 

 

Logistician has a Skubis mobile application with the following functionality:

 

·                    Working with routes

·                    Planning routes for tomorrow

·                    Car availability for tomorrow for planning

·                    Analysis of invoices ready for routing

·                    Model analysis

·                    Dispatching and plan factual analysis 

 

Models are ways to solve the problem of route planning. These are actually sets of routes. There may be several models, because there are several options for solving the problem of delivering goods. Solutions may differ in various restrictions, price, number of cars and distance. The number of points, list of invoices for all models of one calculation is always equal

·                    List of returns by driver that need to be returned to the warehouse

·                    Report on money for drivers, which must be submitted to the accounting department

·                    Accounting for fuel delivery

·                    Report analysis

·                    By company

·                    By branch

·                    By car

·                    By driver

·                    Being late to clients. These are customers to whom there is a possibility that the goods may not be delivered in time

 

 

 

Main menu and model analysis. Possibility to choose which model (set of routes) we will use

 

 

Route dispatching, execution process analysis, plan factual analysis

 

 

Preparing data for planning. Adjustment of available cars for calculation and analysis of current car occupancy

 

 

Delivery of fuel to the driver

 

 

Driver reports for the day, week, month

 

 

Vehicle report for the month

 

Branch report for the day, week, month

 

 

 

 

The storekeeper has a Scoobis mobile application with the following functionality:

 

·                    Packaging of goods according to routes or preliminary areas

·                    Carrying out inventory, accounting and control of stock balances in warehouses, movement of goods

·                    Receiving returns of goods from drivers, checking balances

·                    Distribution of tasks among warehouse employees

·                    Access to all warehouse documents

 

 

 Main window and analytics by warehouse and branch for loading, arrival and return of goods per day

 

The process of assembling goods according to invoices along the route. The storekeeper assigns a loader to the entire route sheet or to the invoice separately, the loader marks the goods that he has assembled and which he has not found.

 

Warehouse balances by warehouse. For each warehouse, the current quantity of goods is displayed, the storekeeper has the opportunity to see the movement of a specific product

 

Receiving returns from the driver. The storekeeper checks, counts and accepts goods into the warehouse or writes off

 

Tasks for a storekeeper. The storekeeper checks the availability of goods that the weight did not find, makes a write-off

 

 

The client has a Scoobis mobile application with the following functionality:

 

·                    Work with orders, the ability to create an order yourself, auto-order

·                    Analysis of accounts receivable for invoices

·                    Access to invoices

·                    Sales analysis by product

·                    View the price list and promotions for goods

·                    Communication with the distributor

 

Creating an order by a store

 

The client has the opportunity to manage employees in their stores

 

 

The client has the opportunity to view a price list with current prices